If you know me, you know that I like to do a lot of research in regards to things. While I'm really not comfortable with the wedding timelines that I see floating around the internet and in wedding magazines, I did use google to see when it was a good idea to book a block of hotel rooms. I'm sure some of you are thinking "That's SO early!" but to be honest, I was worried that our date would be some big event that I wasn't aware of (it's Austin, not impossible) and when I called a couple months from now I'd have issues. I was also afraid that other weddings would book up rooms, etc, etc. Long story short, I called several hotels.
Only one actually ended up corresponding with me (how hard IS it to return a phone call?) and the lady in charge of things (who was/is wonderful) eventually e-mailed me a contract that included the price of our rooms as well as some other information.
For those that don't know (I didn't either until I researched), there are two types of room blocks. I'm paraphrasing here:
- open block - where guests have until a certain date to book the rooms at the rate that you've been quoted
- closed block - where all rooms that aren't booked by your guests by your wedding date are paid for by you, the bride/groom.
Obviously we chose the open block.
So when I received our contract via e-mail, I was surprised to find that it stated the opposite. Curious, I e-mailed the Sales Coordinator (hotel lady's job title) and made sure that what I was reading (the language they use in these things!) was how I had defined it. She quickly, and very apologetically, responded back to me to say that SHE had made a mistake and written me into the wrong contract. Attached was the appropriate one.
Guys - in case you're missing the message - READ YOUR CONTRACTS! Even though the e-mail correspondence between the SC and I had stated otherwise, I could have been liable to pay for the rooms that were not used!
I'm assuming that this was an actual mistake made and not someone attempting to take advantage of me - but that's not to say that it's impossible! While not everyone is out to get you, the same can be said otherwise - you can't always trust people in a business.
This may seem like common sense to some readers, but not everyone thinks to read what they sign. Whether wedding related or not, you should really always read through anything that bears your signature.
So there you have it. Whether I will actually have any real advice or guidance to give to other couples planning their wedding is still unseen, but hopefully this will shine a little light for someone who may not have thought about it before.